General Information
- Campus Recreation facilities can be reserved by officially recognized student organizations, UNC departments, UNC athletics camps, and external groups.
- Please note that all Campus Recreation internal programming takes priority in our facilities.
- Reservation requests must be submitted at least 14 days prior to the desired event date. Submitting a reservation request does not guarantee approval.
- Access to sound systems and scoreboards are not available to reservation groups.
- All facility reservations/rentals must comply with the University and Campus Recreation policies and procedures.
- Reservations with any attendees 18 years old or younger must register with UNC Office of Protection of Minors.
- Any Parking and Transportation requests must be submitted directly with UNC Campus Parking and Transportation Events.
- Programs that will be taking place after 9PM and/or anticipate over 150 attendees must register with University Police and Security.
- Police/Security presence may be required dependent on the type of program.
- UNC SafeWalk may also be required to be communicated as an option to program attendees.
- For programs that anticipate over 150 attendees, UNC Housekeeping Services must be notified/requested by the group.
- Groups are responsible for the upkeep and cleanliness of the space.
- Any and all equipment or activity set-up’s must be communicated and approved by UNC Campus Recreation.
- For tents over 400 Square Feet, program is required to obtain a Tent Permit.
- Facility capacities could adjust based on the set-up within the facility.
- All attendees not affiliated with UNC are required to sign and return a Participant Waiver form.
- All External Groups are required to certify their Insurance coverage.
General Facility Reservation Process:
- Review General Information.
- Submit Facility Reservation Request form.
- Reservations requests will be reviewed.
- If a fee is not associated with the reservation request, Events and Member Services will automatically approve or deny the request based on availability. Approval/denial emails will be sent to requestor.
- If a fee is associated with the reservation request, Events and Member Services will email requestor with any follow up/clarifying questions.
- A Facility Use Agreement will be drafted and sent directly to the requestor for review, signature, and return.
- Upon return of the Facility Use Agreement, facility reservation will be confirmed.
- An invoice will be sent to the requestor upon the final date of reservation. Payment is due Net 30.
We look forward to serving you. Please contact us at recevents@unc.edu if you have any questions.
Facility Rental Fees
Student Organizations
The fees listed below will apply to Student Organization reservations that have any attendees not affiliated with UNC Chapel Hill and/or are bringing in funds through the hosted program.
- Over the summer, fees will apply to all student organization reservations.
- At the beginning of Fall and Spring semesters, student organization reservations will not be accepted until after Labor Day (Fall) and MLK Day (Spring).
| Facility | Hourly Rate (<5 hours) | Daily Rate (5 or more hours) |
| Fetzer Gym A, B, or C | $8 | $40 |
| Woollen Gym (8 Courts) | $16 | $80 |
| Woollen Gym (4 Courts) | $8 | $40 |
| Woollen Gym (1 Court) | $2 | $10 |
| Woollen Combatives Room | $8 | $40 |
| Rams Head (3 Courts) | $16 | $80 |
| Rams Head (1 Court) | $8 | $40 |
| Tennis / Racquetball / Squash Court | $8 | $40 |
| Multipurpose Room / Studio | $8 | $40 |
| Classroom | $4 | $20 |
| Hooker Fields (per field) | $12 | $60 |
| Outdoor Basketball Court | $8 | $40 |
| Sand Volleyball Court | $8 | $40 |
| OEC Pavilion | $8 | $40 |
UNC Departments
The fees listed below will be applied to all reservation requests submitted for UNC Departmental use. Fees do not apply to individuals that are associated with UNC Departments.
| Facility | Hourly Rate (<5 hours) | Daily Rate (5 or more hours) |
| Fetzer Gym A, B, or C | $10 | $50 |
| Woollen Gym (8 Courts) | $20 | $100 |
| Woollen Gym (4 Courts) | $10 | $50 |
| Woollen Gym (1 Court) | $2.50 | $12.50 |
| Woollen Combatives Room | $10 | $50 |
| Rams Head (3 Courts) | $100 | $500 |
| Rams Head (1 Court) | $35 | $175 |
| Tennis / Racquetball / Squash Court | $10 | $50 |
| Multipurpose Room / Studio | $35 | $175 |
| Classroom | $5 | $25 |
| Hooker Fields (per field) | $30 | $150 |
| Outdoor Basketball Court | $25 | $125 |
| Sand Volleyball Court | $15 | $75 |
| OEC Pavilion | $15 | $75 |
UNC Athletics Summer Camps
The fees listed below will be applied to all reservation requests submitted by UNC Athletics summer camps.
| Facility | Hourly Rate (<5 hours) | Daily Rate (5 or more hours) |
| Fetzer Gym A, B, or C | $50 | $250 |
| Woollen Gym (8 Courts) | $100 | $500 |
| Woollen Gym (4 Courts) | $50 | $250 |
| Woollen Gym (1 Court) | $15 | $75 |
| Woollen Combatives Room | $50 | $250 |
| Rams Head (3 Courts) | $100 | $300 |
| Rams Head (1 Court) | $50 | $250 |
| Tennis / Racquetball / Squash Court | $25 | $125 |
| Multipurpose Room / Studio | $50 | $250 |
| Classroom | $25 | $125 |
| Hooker Fields (per field) | $45 | $225 |
| Outdoor Basketball Court | $50 | $250 |
| Sand Volleyball Court | $45 | $225 |
| OEC Pavilion | $45 | $225 |
External Groups
The fees listed below will be applied to all reservation requests submitted by external groups.
| Facility | Hourly Rate (<5 hours) | Daily Rate (5 or more hours) |
| Fetzer Gym A, B, or C | $100 | $500 |
| Woollen Gym (8 Courts) | $200 | $1,000 |
| Woollen Gym (4 Courts) | $100 | $500 |
| Woollen Gym (1 Court) | $25 | $125 |
| Woollen Combatives Room | $100 | $500 |
| Rams Head (3 Courts) | $200 | $1,000 |
| Rams Head (1 Court) | $100 | $500 |
| Tennis / Racquetball / Squash Court | $50 | $250 |
| Multipurpose Room / Studio | $100 | $500 |
| Classroom | $45 | $225 |
| Hooker Fields (per field) | $100 | $500 |
| Outdoor Basketball Court | $100 | $500 |
| Sand Volleyball Court | $100 | $500 |
| OEC Pavilion | $100 | $500 |
Aquatic Facility Rental Fees
The following fees will be applied for reservations at Bowman Gray or Kessing Pool:
Please reach out to UNCAquatics@admin.live.unc.edu for information about pool rentals.
| Item | Student Organizations | UNC Affiliated Groups | Non-UNC Affiliated Groups |
| Lane Rental Fee | $2/hr/lane |
Short Course: $20/hour/lane Long Course: $25/hour/lane |
Short Course: $25/hour/lane Long Course: $30/hour/lane |
| Whole Pool Rental | $24/hr | $150/hour | $200/hour |
| Shared Pool Rental | n/a | $100/hour | $150/hour |
| Day Rental Fee (Exclusive Use > 5 hours) | n/a | $750 | $1000 |
Operational Fees
Campus Recreation reserves the right to apply the following fees to any reservation:
Staffing
- Additional Event Staffing: $20/hour/employee
- Event staff is required for programs with more than 150 attendees.
- Extended Hours Staffing: $30/hour/employee
- A minimum of two staff are required for hours outside of Campus Recreation’s general operating hours.
Equipment
- Tables: $4/each
- Chairs: $0.50/each
Miscellaneous Fees
- Clean-up Fee: Minimum of $150
- Facility cleanliness is assessed upon the departure of the program. A clean-up fee will be applied if the facility is not found in the same state it was received.
Payment
Full payment for facility reservations is due within thirty (30) days of your last reservation date. Overdue accounts will lose all scheduling privileges and accrue interest at 1% per day.
Campus Recreation accepts the following payment methods:
- Exact Cash
- Checks
- Departmental Journal Entry
- Credit/Debit (3% processing fee is applied)
You can mail/deliver cash, checks, or journal entry receipts, including the invoice for the reservation or event to:
Campus Recreation, UNC Chapel Hill
ATTN: Events & Member Services
101 Student Recreation Center, CB #8610
Chapel Hill, NC 27599-8610